Compliance

The things a hall has to keep in date: the fire risk assessment, PAT testing, the building’s insurance, the PRS for Music and PPL licence, the fire extinguisher service, and the Charity Commission annual return. Add each one with the date it next falls due.

HallPro emails a reminder 30, 14 and 7 days before each date, to the site administrator and to any committee member who has asked for them. When something has been done, put in the new date and the reminders start again for the next time.

Hirers’ own insurance certificates are kept on the Hire agreement screen, not here.

For example: The fire risk assessment was reviewed last March and is due again next March. It goes in with next March’s date, and the chair is reminded in February, again two weeks before, and again a week before.

Questions people ask

Something is not on the list.
Use Other and give it a name: the gas safety check, the legionella assessment, the lease review.

Who gets the reminders?
The site administrator, plus every committee member whose Notifications box is ticked on the Committee screen.