Message hirers

Tell hirers something once: the hall is closed for repairs, the car park is being resurfaced, the heating is off. On Message hirers (under Bookings), choose who: everybody with a booking between two dates, the regular groups, everybody with a booking coming up, every hirer, or hirers you pick. With several halls, choose the hall.

Press See who it goes to to check the list first, then send. Each hirer gets an email; with dates chosen, the email lists their own bookings in those dates, so they know which sessions are affected. Hirers with the app get a notification too (“Messages from the hall” in their Notifications panel), and on Premium those who said yes to texts can get a short text pointing to the email.

Every message sent is listed, with how many hirers it went to. Sending a message does not cancel anything: cancel or move the bookings themselves on the Bookings screen.

For example: The floor is being sanded from 3 to 5 March. The booking secretary chooses those dates, writes one message, checks the list — eleven hirers, including the Tuesday Yoga group in the small room — and sends. Each hirer’s email lists their own sessions that week.