MediaVault help

Guides 39

• ↩️ Scenario: Recover a file deleted by mistake Open Dashboard → Recycle Bin, find the file and click Restore — it comes back with the same URL and ID. If it has already passed the retention period, restore it from your cloud or local backup instead.1. Open the…
• ☁️ Cloud Import Cloud Import lets you browse your connected cloud storage and import files directly into WordPress without downloading them to your computer first.How to import:Connect a cloud provider in Settings & Stats → Cloud tabThe Cloud Import section appears at the…
• ☁️ Cloud Storage MediaVault can connect to cloud storage for backing up media files before deletion and importing files directly into WordPress. Only one provider can be connected at a time. Setup Guides — click a provider to expand 🟢 Google Drive› You…
• ♻️ Recycle Bin The Recycle Bin is a safe staging area for files you want to delete. Files moved here are not immediately removed — they remain on your server until the Retention Period expires.While a file is in the bin:Still accessible via…
• ♿ Alt Text Generator The Alt Text Generator scans your media library for images missing alt text and suggests suitable values — entirely from data already in WordPress, with no external API or cost.Suggestion sources (in order of preference):EXIF caption, title, description, keywordsWordPress caption,…
• ⚠️ Broken File Scanner The Broken File Scanner checks every attachment record in the WordPress database and verifies that the corresponding physical file still exists on the server.Broken records occur when files are deleted directly from the server (via FTP, cPanel File Manager, etc.)…
• ⚡ Cleanup Rules Cleanup Rules let you define conditions that MediaVault evaluates automatically every day. Files matching a rule's conditions have the rule's action applied without manual effort.Conditions available: MIME type, file size, upload age, days unlinked, tag, filename contains.Actions available: Move to…
• ⚡ Scenario: Set up hands-off automatic cleanup Create a rule in Tools → Cleanup Rules: set the conditions, choose an action (start with Move to Recycle Bin), click Preview to check what matches, enable the email notice and save — the daily cron then applies it automatically.1.…
• ⬆️ Scenario: Update MediaVault from the hub Open MediaVault → About (or Support), check Installed vs Latest, and click Install update now if a newer release is available — WordPress installs it and returns you to the page you were on.1. Open the version panelMediaVault → ℹ️…
• ⏱️ Dashboard Refresh Schedule The KPI Dashboard metrics are calculated by a background job and cached. The dashboard always loads instantly without running live database queries on every visit.Control when metrics are recalculated:Daily — at the time you specifyWeekly — on the day and…
• ⏱️ Retention Period The retention period controls how long files stay in the Recycle Bin before they are permanently deleted from your server.When you move a file to the Recycle Bin, a deletion timestamp is set. The daily cleanup cron checks this timestamp…
• 🎨 Grid Overlay Style Grid overlays add a visual indicator to every thumbnail in the WordPress Media Library grid, showing whether a file is in use or unlinked without opening the file.Choose from 14 styles ranging from subtle colour tints to bold glow rings.…
• 🎫 Support The 🎫 Support sub-menu under MediaVault lets you raise, view, and reply to support tickets with Keen2Host without leaving WordPress. It connects to a Keen2Support hub — replies and status changes sync straight back into MediaVault.First-time setup:Go to MediaVault →…
• 🎯 Scenario: Reclaim disk space safely Run a full scan, open the Unlinked Media Files list, confirm the files are genuinely unused, then move them to the Recycle Bin (with backup on) — nothing is deleted until the retention period expires, so you can restore anytime.1.…
• 🏷️ Tag Manager The Tag Manager lets you browse all media tags, see how many files have each tag, rename tags across all files at once, and delete tags you no longer need.Tags are applied from the Unlinked Media Files action bar or…
• 💚 Health Score The Health Score is a percentage measuring how well-maintained your media library is:(Total files − Unlinked files) ÷ Total files × 100The icon changes based on your configured thresholds:❤️ Healthy — at or above the green threshold (default 80%)🧡 Average…
• 📁 Default Backup Folder The Default Backup Folder controls where MediaVault stores backed-up files in your connected cloud storage. Browse your cloud storage and pick an existing folder, or create a new one.If left blank, MediaVault creates a folder structure automatically: MediaVault Backups /…
• 📊 KPI Dashboard The KPI Dashboard gives you an at-a-glance view of your media library health through metric cards organised into five sections. All figures are cached — the dashboard always loads instantly.Sections: Library Health · Library Overview · Format & Performance ·…
• 📐 Image Resizer The Image Resizer reduces an image's pixel dimensions — its width and height — while keeping the aspect ratio. Smaller dimensions mean a smaller file, which speeds up your pages. Pick an image, enter a maximum width and/or height, and…
• 📜 Scan History Scan History records the results of the last 10 library scans, showing the date, number of unlinked files found, and the Health Score at the time of each scan.Use it to track whether your library is getting healthier over time…
• 📝 Files with Notes Files with Notes shows every media file that has a private note attached. Notes are visible only inside MediaVault — they do not appear on your site's front end or in the standard WordPress Media Library.Use notes to record context:…
• 📤 Email Settings MediaVault sends two types of automated emails:Weekly Digest — a scheduled health summary (when enabled)Cleanup Rule Notifications — triggered when a rule fires with "Email me" tickedAll email settings are in Settings & Stats → Notify tab which has three…
• 📧 Weekly Email Digest The weekly digest sends an email summary of your media library health on a configurable schedule. It includes your Health Score, unlinked file count, recoverable space, Recycle Bin total, and files expiring within 48 hours.To set up: Open Settings &…
• 🔁 Duplicate Detector The Duplicate Detector finds groups of media files that share the same file path structure — a strong signal that they are copies of the same original file uploaded more than once.Review each group and decide which copy to keep.…
• 🔄 Scenario: Replace an image everywhere In Tools → Smart Replace, choose the source and replacement files, click Find References to preview what is affected, back up first, then Replace All to update every reference across the site at once.1. Open Smart ReplaceMediaVault → Tools →…
• 🔄 Smart Replace Smart Replace finds every place a media file is referenced across your entire site and swaps it for a different file in one operation.How to use:Search for the source file (the one to replace)Search for the replacement file (the new…
• 🔗 Dead Link Scanner The Dead Link Scanner searches all published post content for media URLs that no longer resolve to an existing file in the WordPress Media Library.This catches situations where a file was deleted directly (e.g. via FTP or server file manager)…
• 🔗 Scenario: Fix broken media links Run Tools → Dead Link / Broken File Scanner, review the broken references, then either Smart Replace to a working file or restore the missing file from backup — re-run the scan to confirm it is fixed.1. Open the Dead…
• 🔗 Unlinked Media Files Unlinked media files are attachments that exist in your WordPress Media Library but are not referenced anywhere on your site — no post content, no featured image, no widget, no shortcode, no page builder block.MediaVault checks every file against 15+…
• 🖼️ FooGallery Integration MediaVault integrates with FooGallery ↗ to let you create galleries directly from cloud-imported images.Workflow:Connect a cloud provider (Settings & Stats → Cloud tab)Browse and import images via the Cloud Import section on the Media Manager pageA purple bar appears: "X…
• 🗂️ Virtual Folders Virtual Folders let you organise your media into a logical folder structure. They are an organisational layer inside MediaVault — they do not create real folders on your server or change file paths.Creating folders: Go to Tools → Virtual Folders,…
• 🗒️ Full Audit Trail The Audit Trail is a permanent log of every significant action taken within MediaVault, stored in a dedicated database table (wp_mediavault_audit).Logged events include: files moved to Recycle Bin, files restored, permanent deletions, cloud backups, Smart Replace operations, Cleanup Rule saves,…
• 🗜️ Compression Advisor The Compression Advisor lists images above a configurable size threshold, sorted largest first. It helps you identify oversized images that could be compressed or converted to a more efficient format (WebP or AVIF) to improve page speed scores.MediaVault does not…
• 🗜️ Scenario: Shrink large images to speed up the site In Tools → Image Compressor (or Resizer), filter to the largest files, select them and run it — originals are backed up automatically, so use Restore Original if the result is not right.1. Open the Image CompressorMediaVault → Tools →…
• 🙈 Ignored Files Ignoring a file permanently excludes it from all future MediaVault scans. It will never appear in the Unlinked Media Files list, will not trigger Cleanup Rules, and will not affect your Health Score.Use this for files that are legitimately kept…
• 🚀 Scenario: First-time setup Activate MediaVault, run a full scan from the Dashboard, review the KPI Dashboard, then set your retention period and auto-scan in Settings — and optionally link the site to Keen2Support for in-app support and updates.1. Activate MediaVaultThe MediaVault menu appears…
• 🤖 Auto-Scan Schedule The auto-scan runs a full library scan automatically on a schedule, so your unlinked files list is always up to date without manual intervention.Results are cached — the main screen loads instantly using the last scan's data. A fresh scan…
• 🧬 Scenario: Clean up duplicate files Run Tools → Duplicate Detector to group copies by content, keep one (the original or the copy actually in use — repoint others with Smart Replace first), and move the rest to the Recycle Bin.1. Open the Duplicate DetectorMediaVault →…
• 🪄 Image Compressor The Image Compressor re-encodes an image at a lower quality setting to shrink its file size without changing its dimensions. Use the quality slider (lower = smaller file, higher = better fidelity) and optionally convert the image to WebP, a…