Invoicing

HallPro can raise an invoice by itself for every confirmed booking once it has finished, and email it to the hirer. Or you can raise them by hand from the Bookings screen.

Put your hall on the invoice: your name, address and charity number go at the top, and how to pay goes at the bottom. Without them an invoice goes out under the website’s name, with no way to pay it.

Payment terms are how many days a hirer has to pay. Fourteen is usual. Invoice numbers run on from the number you choose and never change once issued.

For example: The Scouts’ Tuesday evening finishes at 20:00. By the next morning HallPro has raised INV-0042 for £6.75, emailed it to the Scout leader with the hall’s bank details at the bottom, and set it due in fourteen days.

Questions people ask

We are not VAT registered.
Leave VAT switched off and invoices say nothing about it: no VAT line, and no zero. Most village halls are not registered.

We already have invoice numbers from our old system.
Set the prefix and the next number to carry on where you left off. HallPro never reuses a number.