HallPro plans
Start free from WordPress.org and move up when you need to. Every plan keeps your data and settings exactly where they are.
Ordering opens shortly. Get in touch and we will set you up in the meantime.
Basic
Free forever
- Bookings, enquiries and repeating bookings
- Invoices, payments recorded and damage deposits
- Compliance dashboard and reminders
- Accident book, kit loans and lost property
- Room layouts and the caretaker's job sheet
- Both phone apps committee and hirers
Standard
£24.99 per month
- Everything in Basic, plus
- Online payments and automatic chasing
- Fundraising campaigns and donations
- Newsletter designer
- Reports
- Committee meetings
- Hire credit and gift vouchers
- Nine more languages
- Support included
Premium
£49.98 per month
- Everything in Standard, plus
- Several halls on one licence
- Committee roles
- Annual report for trustees
- Hall events with tickets
- Text reminders to hirers
- Door codes, calendar sync and quiet times
Need somewhere to run it? Managed hosting is £90 per year, billed by us, and we can register a domain for £15 per year, .co.uk – other endings vary.
Every feature, plan by plan
Everything in Basic, plus more in Standard, plus more again in Premium.
| Feature | Basic Free forever | Standard £24.99 per month | Premium £49.98 per month |
|---|---|---|---|
| Bookings and hirers | |||
| The booking diary, with clash checks and setting-up and clearing-away time | Included | Included | Included |
| Repeating bookings for regular groups, skipping bank holidays and closures | Included | Included | Included |
| Hirers and groups, with the kind of hirer setting their rate | Included | Included | Included |
| Enquiry form on your website, and booking requests from the hirers' app | Included | Included | Included |
| Hirers' app: their bookings, invoices and end-of-hire checklist, and their own details | Included | Included | Included |
| Email a message to hirers: by dates, regular groups, or everyone | Included | Included | Included |
| Waiting list kept by hand | Included | Included | Included |
| Waiting list: hirers are told when a time they wanted comes free | Not included | Included | Included |
| Book and pay online: hirers book a free time and pay by card, confirmed straight away | Not included | Included | Included |
| Cancellation terms: charges and refunds worked out and invoiced when a booking is cancelled | Not included | Included | Included |
| Hirers' insurance certificates, with renewal reminders | Not included | Included | Included |
| Rooms and prices | |||
| Rooms, capacities and standard, evening and all-day rates | Included | Included | Included |
| Rate rules: charity, regulars, parish council, weekend and evening prices | Included | Included | Included |
| Opening hours, closures and bank holidays | Included | Included | Included |
| Extras: kitchen, PA, projector, tables | Included | Included | Included |
| Heating and energy charges | Included | Included | Included |
| Conditions of hire, accepted on the enquiry form | Included | Included | Included |
| Public hire charges page | Included | Included | Included |
| Room layouts with pictures and how many each takes, for hirers and on the job sheet | Included | Included | Included |
| Quiet times: how full each room is by day and time, and off-peak prices in one press | Not included | Not included | Included |
| Money | |||
| Invoices by hand, as PDFs, with payments recorded and VAT if you charge it | Included | Included | Included |
| Damage deposits recorded and returned | Included | Included | Included |
| Online payment collection (Stripe/GoCardless/SumUp) | Not included | Included | Included |
| Chase unpaid invoices automatically | Not included | Included | Included |
| Damage deposits asked for and chased automatically | Not included | Included | Included |
| Monthly or termly bills for regular groups, made and emailed by themselves | Not included | Included | Included |
| Hire credit: bundles (pay 90, get 100), gift vouchers and money paid in advance, used on invoices | Not included | Included | Included |
| Export to Xero, QuickBooks or a cash book spreadsheet | Not included | Included | Included |
| Community | |||
| What's on page: the hall's regular groups, each choosing to be listed | Included | Included | Included |
| Foyer screen for a TV: now and next in each room, with your own layout, fonts and a news ticker | Included | Included | Included |
| After-hire feedback: hirers asked how it went, low scores flagged, averages for the annual report | Not included | Included | Included |
| Donations by card with Gift Aid, and the claim ready for HMRC | Not included | Included | Included |
| Fundraising campaigns: a target and a progress bar on the donate page, any page and the foyer screen | Not included | Included | Included |
| Email newsletter: sign-up on your website, designed from blocks and templates in the newsletter designer, sent by itself each month or when you choose | Not included | Included | Included |
| Grants tracker: funders, deadlines and report-back dates with reminders | Not included | Included | Included |
| Hall events: quiz nights and fundraisers with tickets sold online and checked in at the door | Not included | Not included | Included |
| The building | |||
| Compliance dashboard with reminders: fire risk, PAT testing, insurance, licences | Included | Included | Included |
| Equipment register, services, contractors and defibrillator checks | Included | Included | Included |
| Fault reports, from the committee app and from hirers | Included | Included | Included |
| Accessibility page: step-free entry, toilets, hearing loop and parking, linked from your booking pages | Included | Included | Included |
| Lost property: what was found, the hires just before asked by email, and what is due for the charity shop | Included | Included | Included |
| Kit loans: tables, chairs and equipment lent out, counted back, and kept off hires while away | Included | Included | Included |
| Accident and incident book: injuries, near misses, damage and break-ins, printable for your insurer | Included | Included | Included |
| Caretaker's job sheet: tomorrow's bookings, layouts and extras, to print or open in the app | Included | Included | Included |
| Key log: who has which key | Included | Included | Included |
| Alcohol and music: your premises licence, and bookings that need a TEN | Included | Included | Included |
| Documents: minutes, policies and certificates kept privately | Included | Included | Included |
| The caretaker's job sheet emailed each evening for the next day | Not included | Included | Included |
| Door codes sent to hirers, and changed after the party | Not included | Not included | Included |
| Committee | |||
| Committee app on your phone, with notifications, and working with no signal | Included | Included | Included |
| Duty rota | Included | Included | Included |
| Audit log: who changed what, and when | Included | Included | Included |
| Data protection: hirers' data downloaded, anonymised or erased on request | Included | Included | Included |
| Getting started checklist, help on every screen, and demo data to explore | Included | Included | Included |
| 22 countries: currency, tax, phone codes, financial year and public holidays | Included | Included | Included |
| Any of HallPro's English wording changed to suit your hall | Included | Included | Included |
| Language packs: HallPro in French, German, Spanish, Dutch, Italian, Portuguese, Danish, Swedish and Norwegian, and languages you add yourself | Not included | Included | Included |
| Committee meetings: agendas, attendance and quorum, minutes, and actions with reminders | Not included | Included | Included |
| Committee roles: each member sees just their part | Not included | Not included | Included |
| Annual report for trustees, the AGM and grant applications | Not included | Not included | Included |
| Several halls on one licence, each committee member seeing their own | Not included | Not included | Included |
| Reports: a library of ready-made reports, a report builder for any list or chart, charts on the dashboard, and exports to Excel, CSV or PDF | Not included | Included | Included |
| Calendars and messages | |||
| QR codes and posters for booking and the hirers' app | Included | Included | Included |
| The diary in Google, Outlook and Apple calendars | Not included | Included | Included |
| Two-way calendar sync: bookings in your Google or Outlook calendar block the room | Not included | Not included | Included |
| Text reminders to hirers before their hire and when an invoice is overdue (Twilio) | Not included | Not included | Included |
Each plan includes everything in the plan before it. Basic is free for good, with no time limit.
Standard and Premium are monthly; there are no annual prices. They need HallPro Pro installed beside HallPro – your licence switches the features on.
Support is included on Standard and Premium, and is provided from the UK, in English only.