Public Hire
Public Hire records rink bookings made by non-members — community groups, birthday parties, corporate events. A trained club member must be present to supervise all hire sessions.
Fees (all configurable in Settings → Fees)
- Per-person session fee
- Equipment hire fee (bowls, mat, jack)
- Refundable deposit
- Maximum players per hire booking
Booking process
- Admin creates a hire booking with contact details, date, time and player count
- A confirmation email is sent automatically using the Hire Confirmation template
- Admin updates the status (Provisional → Confirmed → Completed)
- Hire fees appear in Reports → Summary for income tracking
Common questions
- Do public hire bookings appear on the main booking grid?
- They do not block the grid automatically — you should also add a blackout for those rinks on that date to prevent double-booking.
- Can I edit the hire confirmation email?
- Yes — go to ⚙ Settings → ✉ Email Templates → Public Hire Confirmation. The template supports variables like {date}, {players}, {total_fee} and {club_phone}.